Ellis County Youth Commercial Heifer Show and Sale

RULES

October 23 – October 24, 2015

CHAIRMAN – Heather Dineen

                                                    

COMMITTEE –Art Hall, Kelly Francis, Moe Francis, Bruce Wilks, John Paul Dineen, Page Bishop

JUDGING – October 24, 2015, 9 a.m.  

ENTRY FEE:  $50 Per Pen – Entry Form due at tag in for Commercial Heifer Division

INTRODUCTION: THIS PROJECT IS NOT A PART OF THE ELLIS COUNTY YOUTH EXPO MARKET DIVISION, THEREFORE, ELLIS COUNTY 4-H & FFA MEMBERS CAN SELL IN THIS PROGRAM AS WELL AS IN THE ELLIS COUNTY YOUTH EXPO MARKET AUCTION. (EXAMPLE: YOU CAN SELL A PEN OF HEIFERS IN ADDITION TO A SWINE, LAMB, BROILERS, RABBITS, STEER OR GOAT).

1. This show is limited to projects owned, fed and cared for by Ellis, Hill, Kaufman, Navarro, and Johnson County 4-H and FFA members in good standing and under the supervision of the Agricultural Science Teachers and County Agents. Participants must be enrolled in a public or private school of less than college level for the 2014-2015 school year and must have entered 3^rd grade and be 8 years of age, and be in good standing with their FFA chapter or 4-H club.

2. Eligibility Forms will be required at Check In for show.  An exhibitor ineligible, according to his/her school administration, will not be permitted to have an entry shown at the Ellis County Youth Commercial Heifer Show and Sale. Students not eligible the entire length of show will not be permitted to have an entry.

3. All heifers must be owned and in possession of the exhibitor on and after tag-in date.

4. Tag In for Commercial Heifer entries will begin on May 2, 2015 from 9am - 1pm at the Triple L Hereford Ranch, 1170 Lumkins Rd, Forreston TX, 76041. See map on last page!  From 9-11:30am will be a “hands on” Tag-In opportunity for youth exhibitors to actually administer the ear tags and any shots needed in a safe environment under supervision. From 11:30-1pm will be a Beef training program with lunch provided.  (The goal is to be able to provide BQA points for certification with the training)  There will also be a door prize but you must be present to win.

5. In the event that more than one exhibitor in a family tags in heifers, the heifers may be tagged in under the family name. However, the heifers must be declared to an individual exhibitor upon final check-in at the show.

6. Commercial heifer entries are highly encouraged to come from producers in Ellis or participating and surrounding counties, but must be purchased within the state of Texas.

7. Commercial heifer entries must be less than two years of age at tag-in date. Any heifer with eruption of adult incisors will not be allowed to enter.

8. All heifers must be Brucellosis calf hood vaccinated by the initial tag-in. They must have a metal calf hood vaccination tag and a legible tattoo in their ear. If the tag is missing or the tattoo is unable to be read, the heifer will not be eligible to be tagged in for the show.

            a). All heifers will be vaccinated for the following before or at tag-in:

Brucellosis -- Calf hood (4 to 12 months)

Exhibitor will be responsible for Veterinarian’s Fee!

IBR                                       

BVD-PI3                                

BRSV                                     

Vibriosis                                 

Leptospirosis                         

Blackleg 7-Way

b.)  All heifers must be dehorned and scared over before the show date of October 24, 2015.                     

9. Heifers will not be required to be halter broken; however, the heifers must be in such disposition that would allow close viewing by the judge.

10. A pen of two heifers must be exhibited for competition. A minimum of two and a maximum of three heifers may be tagged in at the initial tag-in. Each exhibitor can validate up to 3 heifers, but can only show 1 pen of 2. If a heifer or heifers have calves at side they may be exhibited for competition. If a heifer is unable to compete, the remaining heifer will be eligible to sell in the sale, but will be ineligible for competition. Exhibitors are allowed to bring the 3^rd heifer to the show to be placed in a separate pen at check in and held thru out the show.  All extra heifers will be held together in the designated pen. There will be a $15 charge (due at check in) for the care and holding of the third heifer.  This allows exhibitors the opportunity to sell the third heifer to a buyer attending the auction and saves both parties additional hauling.

11. All heifers must comply with Texas Animal Health Commission rules governing entry in the show. All heifers entering show must have current health papers.

12. All bred heifers must be palpated at least 60 days pregnant, as stated on official health papers after inspection by a certified veterinarian. A copy of the paperwork is due by October 1, 2015 to ECYCHSS in care of the Ellis County Extension office 701 S.I-35 E Waxahachie, TX 75165.  You may also email paperwork to ecychss@gmail.com

13. Bring original health papers to check-in at the show. The original will go to the buyer, one copy is for the Texas Animal Health Commission and one copy is for the show committee.

14. Heifers will be checked in for the show on October 22, 2015 from 3pm to 9 p.m. at the Ellis County Youth Expo Center.

15. A record book of the exhibitor’s heifer project must be turned in to the committee.

           

a)             Record book must be turned in at check in on October 22, 2015. Do not turn in record book to the Ellis County Extension Office or Agriculture science teachers. Must be typed and may have photos.  Senior Sales Flyers are due October 1, 2015

b)         Completed CURRENT academic eligibility forms must be turned in to show officials at Check In on October 22, 2015. DO NOT INCLUDE THEM IN YOUR RECORD BOOK!

•    Failure of an exhibitor to turn in the record book by the due date of October 22, 2015 and participate in the interview session will result in complete disqualification from the show. This disqualification results in exhibitor(s) being eliminated from any record book awards AND from showing and selling their pen of heifers in the Ellis County Youth Commercial Heifer Sale. Disqualification will result in forfeiture of all consignment and entry fees.

           

            c)         The record book/interview portion of this contest will have a junior and senior division. Juniors will be 9 years old (or 8 in the 3rd grade) to 13 years old. Seniors will be 14 to 19 years old. Ages are to be determined as of August 1, 2014. Record books are due at Show Check In. NO EXCEPTIONS!

16. Pens of heifers will be judged on October 24, 2015 at 9 a.m.  

17. Since this is a terminal show, all heifers must sell in the Commercial Heifer Sale on October 24, 2015 at 1 p.m. Heifers will sell as a pen, with the number of heifer’s times the money bid being the total amount received. A 5% commission will be deducted from each sale.

18. In order to comply with the national law on the Beef Check-Off, two dollars ($2.00) will be deducted from the sale price of each heifer.

19. All heifers entered in this program and sold become property of the buyer and will remain sold. It is the responsibility of the exhibitor to make arrangements with the buyer on delivery or pick up of the heifers.

20. All exhibitors will be required to feed, water, and care for their heifers until the heifers are released to the buyer Saturday, October 24, 2015 at 5 p.m. and must be removed from the grounds no later than 2 p.m. on Sunday, October 25, 2015.

21. All exhibitors will have an option to recite or read a summary of their project while standing in front of their pen of heifers before their heifers are sold at the auction. The summary should focus on the heifers, their breed and sire breed.

22. All exhibitors will be pre-stalled with numbers on pens prior to arrival.

23. The Herdsman award, Jr. Division and Sr. Division, will be given out at the Heifer Sale to the exhibitor who scores highest on the combination of the interview, recordbook and of the condition of their pen area and care for their heifers throughout the show and sale.

24. The Commercial Heifer Committee reserves the right to amend these rules with the approval of the Board of Directors of the Ellis County Youth Commercial Heifer Show and Sale.

25. Commercial Heifer Committee act as agents only for the exhibitors. All guarantees are between buyers and sellers.

26. There will be no harassment of the judges prior to, during or after the show. The judge will give reasons for the placings and that will be considered adequate explanation of the placings.

27. This program is designed to be educational and beneficial to the youth of Ellis County. Any parent or exhibitor who does not adhere to the rules pertaining to the Commercial Heifer Show may be banned for a period of one (1) year from exhibition in this program.

28. Each exhibitor in the Commercial Heifer Auction Sale shall report to the Ellis County Youth Expo, Sunday, October 25, 2015 at 2:00 pm for grounds clean-up. Failure to report will result in a $50.00 deduction from the exhibitor’s check.

29.  All heifers must be dehorned, or naturally polled, by the pregnancy test date. NOTE: Heifers should be dehorned early to allow time for healing.

30.  In the event that an exhibitor’s heifer(s) loses an official Ellis County Youth Commercial Heifer Show and Sale tag, it is the responsibility of the exhibitor to notify the Commercial Heifer Show Committee as soon as possible so the heifer may be re-tagged.

31.  There will be no alcohol allowed on the grounds during the show or sale!

32.  There will be (2) Two divisions in the show:

a.     Open Division   Heifers 16 months and younger

b.     Bred Division     Heifers 17 months and older

33.  All exhibitors will be required to have passed the Quality Counts Verification test for their age group. Each Exhibitor will need to have their Quality Counts Verification number by tag-in. – see listing on important dates

34.  Sale order will be Overall Grand, Reserve overall Grand, and then the next highest placing Bred Pen, followed by the next highest placing open pen.

35.  Buckles will be given for:

                        Open Division                                             Bred Division

            Grand Champion Pen                                Grand Champion Pen

            Reserve Grand Champion Pen                Reserve Grand Champion Pen

                                                                Herdsman

                                               

                                                            Junior Herdsman

                                                            Senior Herdsman

 Dates and Locations

        *   Exhibitor orientation, January 6, 2015 Ellis County Extension Office 6P.M.

        *   Exhibitor Orientation, February 24, 2015, Ellis County Extension Office 6 P.M.

 *  Tag in – May 2, 2015 – Triple L Herefords 9:00 a.m. – 1:00 p.m.

       *  Tag in – May 9, 2015 – Rogers Animal Hospital – Navarro Co. 9:00 a.m. – 1:00 p.m. 

*  Tag in – May 16, 2015 – Alvarado Vet Clinic – Johnson Co. 1:00 p.m. – 3:00 p.m.

*  Tag in – May 16, 2015 – Location To Be Determined– Kaufman Co. 9:00 a.m. – 1:00 p.m.

*  Interviews – October 24, 2015 – At Show

 *  Show Arrival (Check In) – October 22, 2015 – Ellis County Youth Expo, 3:00p.m – 9:00 p.m.

*  Optional Out of County Show Arrival (Check In) – October 23, 2015 – Ellis County Youth Expo, 3:00p.m – 9:00 p.m.

(Please be aware…Mark Arnold will be offering a CEU cattle class on Friday and there will be potential buyers in the class.  They will take a portion of class time to view and discuss the cattle.

Due to the class there will be someone on hand if you would like to come Friday morning to drop off your cattle early)

 *  Judging – October 24, 2015, 9 a.m.

*  Sale –  October 24, 2015 – 1 p.m.  

*  Clean Up Followed by Dinner – October 25, 2015 – Ellis County Youth Expo, 2:00p.m  There is a $50.00 deduction from your check if you do not show to help clean up.

(Dinner will be provided following the cleanup of the grounds and we will discuss the show – as a committee we value this time to get your feedback and learn how we can improve for the following year.)

Tag In Locations & Addresses

Ellis – Triple L Hereford Ranch

           1170 Lumkins Rd

            Forreston TX 76041

Johnson – Alvarado Vet Clinic

Navarro – Rogers Animal Hospital

  1246 N. Business I-45F

  Corsicana, TX 75110

  (903) 872-6655

Kaufman – TBD

Hill – will not be holding a validation within their county this year but will participate in one of the other scheduled validations.